Course Support and Allocation Process
The School of Engineering may use a pre-approved course and allocation process to identify courses and PLF/TA resources in advance. The pre-approved course and allocation list will be uploaded on this webpage so departments and faculty can reference current approved courses and resource allocations. This approach helps reduce bottlenecks, supports earlier planning and hiring, and avoids requiring faculty to submit repeated applications when courses and allocations have already been identified.
Follow the steps laid out in Scenario 1 for a quick overview of the process.
Scenario 1: Course Is Pre-Approved and No Allocation Changes Are Needed Step 1. Confirm Pre-Approved Allocation — Faculty and/or department review the course and approved allocation list. Step 2. Proceed Without Separate Application — No separate course support application is required if the allocation meets the course need. Step 3. Recruit and Onboard Student Hires — Faculty and departments recruit student hires and complete hiring and onboarding according to the program timeline. Step 4. Attend Mandatory Training — Faculty and student hires attend mandatory training before the semester begins. |
If a course is not included on the pre-approved list, or if a department or faculty member needs an exception to the resources beyond the pre-approved allocation, the faculty and department chair will need to follow the process as shown in the steps laid out in Scenario 2 below.
Scenario 2: Course Is Not on the Pre-Approved List orthe Listed Pre-Approved Course Requires Allocation Changes Step 1. Submit Course Support Application — Faculty submit an application through the LFP Course Support Application link. Step 2. Department Chair Endorsement — The department chair reviews the application and provides their endorsement. Step 3. Dean's Office Review — The Dean's Office reviews the submitted application and makes the award determination. Step 4. Award Decision Notification — An award determination decision letter is sent to the faculty member and department chair. Step 5. Faculty Acceptance Decision — If awarded, the faculty member accepts or declines the award. Step 6. Recruit and Onboard Student Hires — If accepted, faculty and departments begin recruitment of student hires and ensure hiring and onboarding requirements are completed according to the program timeline. Step 7. Attend Mandatory Training — Faculty and student hires attend mandatory training before the semester begins. |
